Job Description

Finance Assistant

Working Days & Timings:

Monday to Friday, 8:30 a.m. – 5:00 p.m. (8 net working hours per day, excluding a 30-minute break; total 40 working hours per week). Occasional flexibility for evening events outside standard working hours may be required.

Contract Type: 1 year (Extendable)

Location: Islamabad

Salary Range: – Rs. 157,613 – 176,450/- Gross per month

(Salary will be determined within the advertised range, based on the selected candidate’s qualifications and relevant experience).

Reports To:

The position reports to Senior Grants/Finance Officer.

Organizational Context:

This role supports USEFP's mission of fostering mutual understanding between the people of Pakistan and the people of the United States through educational and cultural exchange, public diplomacy, and digital and in-person engagement on areas of strategic priority. This position will work with in the Pakistan U.S. Alumni Network (PUAN).

Job Purpose:

To support PUAN’s financial management and programmatic activities by ensuring accurate financial processing, effective financial recordkeeping, and compliance with established financial policies, procedures, and applicable tax requirements.

Key Responsibilities:

• Prepare bank payment vouchers, journal vouchers, and receipt vouchers, ensuring proper documentation and supporting records.
• Record financial transactions in the general ledger and relevant subsidiary ledgers accurately and on a timely basis.
• Prepare monthly bank reconciliation statements and investigate and resolve any discrepancies.
• Process remittances and payments for small grants and chapter activities in accordance with approved budgets and financial procedures.
• Maintain and update records of advances issued for PUAN Grants and other programmatic activities, including their utilization and settlement status.
• Maintain organized financial records and supporting documentation for audit and reporting purposes.
• Calculate and deduct applicable withholding income and sales taxes on vendor payments, maintain tax records familiarity with FBR portal for tax compliance and related activities.
• Perform other finance and grant-related duties as assigned by the supervisor within the scope of the position.

Job Requirements:

Education:  (Essential)

Bachelor's degree (14 years of education) from a HEC recognized university in commerce.

Experience: (Min. Essential)

Two years of progressively responsible experience in the field of finance and accounting is required. Experience with an international organization in the development sector is preferred.

Technical Proficiency/ Skills: (Mandatory)  

Incumbent must have knowledge of fund accounting methods, procedure and techniques used in processing of vouchers.

Required Behavioral Competencies:

Accountability: Takes full ownership of work and deadlines.

Adaptability: Remains flexible and composed in fast-paced environments and under tight deadlines

Service Orientation: Maintains a professional approach with all internal teams and external partners.

General Provision

The duties and responsibilities outlined in this Job Description are not exhaustive and may evolve over time. The incumbent may be required to perform additional tasks and assume new responsibilities as deemed necessary by management, in alignment with the overall purpose of the position and the organizational requirements.

Security Clearance Requirements

Employment is contingent upon criminal and security background check.

Equal Employment Opportunity (EEO)

This organization provides equal opportunity and fair and equitable treatment in employment to all persons without regard to race, color, religion, sex, national origin, age, disability, political affiliation, or marital status.